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The Fund to Fight AIDS

FAQ  

HOW TO SUBMIT PROPOSAL APPLICATIONS

1. What is a Coordinated Country Proposal (CCP)?

The Coordinated Country Proposal (CCP) is the single coordinated proposal to be submitted to the Fund through the Country Coordinating Mechanism (CCM). A CCP must address one or more of the three diseases (HIV AIDS, tuberculosis or malaria) and may also address system-wide/cross-cutting aspects of these diseases in ways that will contribute to strengthening health systems, depending on country realities and readiness.


2. Who can submit a CCP?

The Fund accepts proposals from a Country Coordinating Mechanism (CCM). There should be only one CCM per country, except where a sub-national CCM exists. In certain circumstances such as the case of very large countries, a sub-national CCM, based on principles of inclusiveness and partnership, may be formed to submit a proposal. Such a proposal should be consistent with nationally formulated policies, and there should be either evidence of a legal framework stating the autonomy of the sub-national entity or endorsement by the national-level CCM (or, if no national CCM exists, through other relevant national authority) for the application. Non-CCM proposals can only be accepted under very specific conditions described below (see question 8).


COUNTRY COORDINATION MECHANISMS (CCM)

3. What is a CCM?

The CCM functions as a “national consensus group” that coordinates proposal submission from its national partners. The CCM should facilitate the proposal development process, including the translation of national strategies into concrete implementation plans with clear responsibilities, timing of activities, budgets and expected outcomes; approve and endorse the final version of a single coordinated country proposal (CCP); and play a mayor role in monitoring and follow up on the implementation of proposed activities.

The CCM is a body that functions as a forum to promote true partnership development and multi-sectoral programmatic approaches. At the very least, in-country partners must come together regularly to discuss plans, share information and communicate on Fund issues. The CCM should engage in substantive discussions and, therefore, its membership should reflect the ability to maintain such a dialogue, with a representative number of members and an active chair.
The CCM is an overall guiding body responsible for the use of Fund resources. The CCM will need to manage relations with the Fund.
The CCM should ensure that all relevant actors are involved in the process; and that all views are taken into account. As such, it is responsible for ensuring that information relating to the Fund, such as the Call for Proposals is disseminated widely to all interested parties in the country. Interested parties in the country may include the following: government agencies, NGOs, community?based organizations, private sector institutions and bilateral and multilateral agencies, as well as other organizations, such as country or regionally based academic institutions or faith based organizations, that can facilitate and support the programs. The CCM is expected to be responsive and supportive of NGOs and other civil society actors wishing to be included in the Country Coordinated Proposal.


4. What is the recommended composition of a CCM?

A CCM should be as inclusive as possible and seek representation of the highest possible level from various sectors such as:

  • Government
  • NGO/ community?based organizations
  • Private Sector
  • People living with HIV AIDS, TB and /or Malaria
  • Religious/Faith Based Groups
  • Academic/Educational Sector
  • United Nations/Multilateral/Bilateral Agencies
However, CCMs should remain of a manageable size (between 15 and 30) in order to work and discharge responsibility effectively.

Applicants should not feel compelled to create totally new structures only for the purpose of applying to the Fund. Where possible, a CCM should not replace existing well-functioning, coordinating mechanisms but rather build on them. For instance, in countries where national multi-sectoral bodies to coordinate programmes for specific diseases exist, (e.g. National AIDS Council, Roll Back Malaria Committees and National Steering Committees on TB control), CCMs may provide a forum on which such national efforts on the three diseases can be collectively coordinated and strengthened.


5. If no CCM exists, how can one be established?

If a country has no CCM, the relevant partners are encouraged to set one up. Broad representation from governments, NGOs, civil society, multilateral and bilateral agencies, and the private sector should be invited to participate. The government or any of the other partners including NGOs can initiate the establishment of a CCM.


6. Where can information about a CCM be obtained?

A number of countries have not yet had time to set up a CCM or are in the process of doing so. To find out if your country has an operational CCM, you could contact the Ministry of Health, or any country office of the United Nations, especially of UNAIDS or WHO. NGOs could approach their local networks/coalitions, where they exist. Focal points of international partnerships such as GAVI, the World AIDS Campaign, STOP TB or Roll Back Malaria could also be contacted at country level.

A list of existing CCMs can also be found on the Fund’s website at: http://www.globalfundatm.org/proposals.html


7. What kind of institutional arrangements have to be in place to manage a CCM?

Setting up a CCM is a process managed by the country itself. The requirements depend on each country’s situation.


8. Can a proposal be submitted outside the CCM?

The Fund Board has reconfirmed that non-CCM applications are not eligible unless the proposals satisfactorily explain how they meet the following exceptional circumstances set out in the Framework Document:

  • Countries without legitimate governments
  • Countries in conflict or facing natural disasters
  • Countries that suppress or have not established partnerships with civil society and NGOs
9. May a CCM submit more than one proposal for the same disease?

An applicant may submit one CCP per round. However having a proposal approved in one round does not preclude presenting additional requests in another round. (See question 11).


10. Can a country that has submitted a successful proposal apply again in a subsequent round?

Yes. There is no limit regarding how many times a country can apply in subsequent rounds. Subsequent CCPs should clearly describe how the new proposal fits into the earlier one, discuss results expected to be achieved by previous support, and outline the expected additional achievements to be generated by request for new resources. Obviously balances between countries and diseases as well as absorptive capacity considerations will take into account the already ongoing proposals.


11. Could the Fund approve more than one CCP in a given country?

The Fund can approve only one CCP per round (see also question 2).


12. Can international NGOs that are based in developed countries apply for funding?

No. However, CCM proposals may include partners from developed countries and will be eligible.


13. Can government units (institutions, districts, states etc.) submit proposals on their own?

No. Government units must participate in the country’s CCM. The CCM will outline in its proposal whether and how particular partners (governmental or non-governmental, or particular government unit) would be involved in the implementation of the proposal.


14. Does the Fund accept multi-country proposals?

Yes, but there are different mechanisms for this purpose. First, multiple countries may form a Regional CCM to submit a Co-ordinated Regional Proposal (CRP) in order to address common issues among a group of different countries. Typically this may entail border issues that cannot be solved from one side only. The planned activities should involve and complement the national plans of each partner country. The principal stakeholders from all countries involved in the proposal should be active participants in the development, oversight and implementation of the programs. The basic principles of inclusiveness and partnership that apply to a national CCM will apply in this case as well. There should be an explanation on how the coordinated proposal adds value beyond what national level proposals would achieve (e.g. sharing of information and best practices, etc.). Endorsement by the Chair or Vice-Chair of the CCM or, if no national CCM exists, through other relevant national authority of all the countries involved will be required.

A different type of Multi-country proposal occurs when a Regional Institution prepares the submission. (See question 16).


15. Are there specific regulations for Small Island States?

Countries classified as Small Island States according to the United Nations definition may form a Regional CCM to submit a multi-country proposal. Each constituent country will not be required to additionally form its own CCM.


16. Can regional intergovernmental organizations apply for funding?

In order to address cross-border or regional issues, proposals from regional organizations (intergovernmental organizations and international NGOs, etc.) can be submitted for funding. All requirements of any proposal, such as civil society participation hold. However there is no need to form a Regional CCM. The submitting entity would be the regional organization. As in question 14 above, endorsement by the Chair or Vice-Chair of the CCM (or if no national CCM exists, through other relevant authority) of all the countries involved in the proposal will be required.

The regional context in which the proposal is submitted should be provided. The added value of a regional approach and the details on the applying regional organization should also be clearly set out.


17. Which countries are eligible to submit proposals?

In general, any country except countries represented in the OECD’s Development Assistance Committee (DAC) is eligible for funding by the Fund. A country’s eligibility for funding depends on following the specific criteria set out below (see question 20).

The highest priority will be given to proposals from countries and regions with the greatest need, based on highest burden of disease and the least ability to bring the required additional financial resources to address these health problems.


18. What is a reasonable budget for funding proposals?

No funding maximum or ceiling has been set for applications to the Fund. However, the Fund encourages the submission of proposals that complement already existing programs and efforts.


19. Are multiyear proposals accepted?

Yes. Proposals that cover a period of up to 5 years will be considered.


20. What kind of proposals will have the best chance of being funded?

Successful proposals must clearly demonstrate the added value and impact that additional resources would have on the epidemics in country. Successful proposals will focus on measurable results.

Successful proposals will in general be based on:

  • Technical soundness of approach
  • Country partnerships
  • Feasibility with respect to implementation plan and management
  • Potential for programmatic and financial sustainability
  • Recent country situation analysis
  • Monitoring & Evaluation

In addition, successful proposals will include a focus on institutional and absorptive capacity.


21. Does the Fund support basic research projects?

No. However, the Fund supports operational research projects as part of a broader scope.


22. How will eligibility to receive funding from the Fund be assessed?

In assessing the conditions for support, the following parameters will be taken into account:

  • Disease burden for HIV AIDS, TB and/or malaria – based on accepted international standards for assessing disease prevalence, incidence and magnitude.
  • Potential for rapid increase of disease – based on accepted international indicators such as recent disease trends, size of population at risk, prevalence of risk factors, extent of cross-border and internal migration, conflict or natural disaster.
  • Economic and poverty situation - based on relevant indicators such as GNP per capita, UN Human Development Index (HDI), poverty indices, or other information on resource availability.

In addition to the above criteria based on epidemiological and socio-economic profile, proposals will also be evaluated on the basis of the following critical dimensions.

  • Political commitment by the country submitting the proposal at the highest possible level. Indicators of such commitment may include: government contribution to the financing of programmes covered in the proposal; per capita health expenditure; existence of supportive national policies and multiyear strategic plans; appropriate legislation; and recent political pronouncements.
  • Complementarity and additionality to existing programmes by demonstrating how the resources sought from the Fund would complement, add to and be consistent with country level frameworks (such as National Plans, Poverty Reduction Strategies and Sector-wide Approaches, etc.) by building on or scaling up existing efforts and filling existing gaps in national budgets and funding from international donors. The funds from the Fund should not replace existing national and international resources.
  • Absorptive capacity by demonstrating how additional resources from the Fund could be effectively absorbed and used. Particularly in cases where applicants plan to greatly increase the amount of financial resources, evidence should be provided to show that programme and human resource capacity exists to absorb the additional funding within the given period.
  • Soundness of approach by explaining the mechanisms and work plan it will use to achieve its goals. It should clearly explain how the funds requested will be used, justify the amount requested and indicate how those funds will supplement resources from other sources.
  • The proposal should demonstrate a clear logical structure. In particular, each component should have an overall goal. The overall goal should translate into specific objectives. In turn, each specific objective should translate into a set of main activities to achieve these objectives. The expected results for each of these levels of strategy should be clearly formulated.
  • For each level of strategy (overall goal, specific objectives, broad activities), indicators must be provided to measure expected results of the proposal and/or broader country programmes to which the proposal is linked. (Please refer to Section VII. Monitoring and Evaluation for details)
  • For each main activity, the proposal should also identify the implementation arrangements including roles and responsibilities of implementing partners.


23. Are there any guidelines for overhead costs?

No.

24. Are there any guidelines for contracting consultants?

No.


25. What are the specific areas of focus of the Fund?

The Fund supports comprehensive programmes based on multi-sectoral approaches and widely inclusive partnerships with a particular emphasis on scaling up proven approaches.

Resources from the Fund may be used to support activities which must include on or more of the following:

  • Prevention, treatment, care and support of those directly affected
  • Increased access to health services; recruitment and training of personnel and community health workers;
  • Behaviour change and outreach; and community-based programmes, including care for the sick and orphans;
  • Provision of critical health products (including drugs) to prevent and treat the three diseases, and for the strengthening of comprehensive commodity management systems at country level; and
  • Operational research in the context of programme implementation: Basic research will not be covered by the Fund grants.

For activities involving the use of essential drugs, there should be a description of the products and treatment protocols as well as resources (human and systems, etc.) in place to ensure rational use and maximizing adherence and monitoring of resistance.


26. What are the Fund’s priorities for funding?

The highest priority will be given to proposals from countries and regions with the greatest need, based on highest burden of disease and the least ability to bring the required additional financial resources to address these health problems.


27. Does the Fund support the purchase of ARV treatment?

Provision of antiretroviral treatment is currently included in the Fund’s scope as an example of the types of activities that could be supported. The Board of the Fund will balance the available resources against the priorities that countries themselves identify within the context of comprehensive health system strategies and plans.


28. How should a proposal be submitted?

The proposal form is available on the Fund’s website at www.globalfundatm.org or can be requested by emailing [email protected] To be considered in the technical review, a hard copy of the proposal must arrive at the Fund Secretariat within the set deadline.

The Fund’s postal address is as follows:
The Fund to Fight AIDS
International Conference Center Geneva
9 – 11 Rue de Varembé (mezzanine)
CH 1202

Fax: +41 22 791 94 62


29. Must all proposals be submitted in English?

Proposals in any of the six UN languages (Arabic, Chinese, English, French, Russian, Spanish) will be accepted and will be treated equally regardless of the language of submission. However, to facilitate the work of the Secretariat and the Technical Review Panel (TRP) in reviewing applications (the review will be conducted in English), countries are encouraged to submit English translations.


30. If a country is in danger of missing the deadline, can it send its proposal by email or fax?

No, it cannot.


 

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